Accounts Payable

Invoice Processing: Review and process all vendor invoices accurately and efficiently, ensuring they are recorded in the system and comply with company policies. Payment Management: Prepare and execute timely payments to vendors in accordance with established payment terms, maintaining a clear record of all transactions. Vendor Reconciliation: Reconcile vendor statements and resolve discrepancies between vendor records and the hotel s accounts payable system. Purchase Orders & Contracts: Ensure that all invoices are supported by appropriate purchase orders and contracts, and match the terms agreed upon with vendors. Expense Reporting: Assist in the preparation of monthly expense reports and financial statements related to payables. Accounting Entries: Record and maintain accurate accounting entries for all payables transactions, ensuring that they are aligned with the hotel s budget and financial goals. Vendor Communication: Establish and maintain positive working relationships with vendors, addressing inquiries and resolving any issues related to billing, payments, or account discrepancies. Payment Schedule Management: Manage the company s payment schedule, ensuring that all payables are paid on time, and optimize cash flow management. Compliance & Documentation: Ensure compliance with local tax regulations, accounting policies, and financial best practices in the processing of vendor payments. Tax Reporting: Assist with the preparation of tax filings by providing necessary documentation related to payables, including VAT, withholding tax, and other applicable taxes. Internal Controls: Implement and maintain internal controls related to accounts payable processes to ensure accuracy, prevent fraud, and adhere to financial policies. Month-End Closing: Assist in month-end closing procedures by providing necessary reports and ensuring that accounts payable transactions are accurately reflected in the financial statements.