Data Coordinator - Production

Responsibilities: - Maintain and organize digital document libraries, forms, and lists across SharePoint, ensuring accessibility, traceability, version control, and effective management of production documents and templates. - Collect, maintain, validate, and organize production data and documentation accurately, ensuring timely consolidation, accessibility, traceability, and effective lifecycle management of operational information. - Manage collaboration & communication channels, shared digital tools, and file structures to support daily operational priorities, effective cross-functional communication, and ongoing project visibility. - Monitor documentation logs, compliance checklists, and update cycles, supporting timely completion of recurring reporting requirements and adherence to data governance timelines. - Validate and audit key Production data sets across reporting platforms and ERP-linked documentation, ensuring accuracy, consistency, traceability, and alignment with internal compliance frameworks and operational standards. - Collaborate with Production, Operations, and other relevant internal stakeholders to support planning visibility, ensuring structured workflows, accurate information, and effective cross-functional alignment. - Develop simple automated alerts, trackers, and forecasting tools to support production data updates, version control, and early identification of discrepancies or potential operational risks. - Identify and implement opportunities to reduce manual tasks and improve data and documentation accuracy across Production by developing and maintaining automated workflows, Excel-based tools, process trackers, alerts, and other digital solutions, contributing to greater process efficiency, consistency, and reduced administrative workload. Qualifications: - Bachelor’s degree in information systems, Business Administration, Operations Management, or a related discipline - Minimum of 5 years of experience in data-intensive operational or support environments - Proven exposure to process automation, standardization, and documentation within Microsoft 365 ecosystems - Experience working alongside operational teams and interfacing with IT or data functions to support system or process improvements Skills: - Advanced Microsoft Excel skills. - Strong working knowledge of Power Query for data cleansing, transformation, and normalization - Practical experience using VBA/macros to automate repetitive tasks and enforce data consistency - Working knowledge of SharePoint, including document libraries, indexing, and management. - Foundational understanding of Power BI for data validation, basic reporting, and collaboration with analytics teams - Experience using Power Automate to support simple workflow automation and notifications - Basic SQL literacy