Data Entry Coordinator – Procurement - SAP

Data Entry Coordinator – Procurement -SAP Job Purpose To coordinate and maintain accurate procurement data and transactions within the SAP system while providing administrative and operational support to the Procurement Department. The position will be responsible for SAP data entry, procurement documentation, purchase order tracking, supplier information, reporting, and coordination with internal departments to ensure timely and accurate procurement processes. Key Responsibilities 1. SAP Procurement Operations - Enter, update, and maintain procurement-related data in SAP accurately and on time. - Process and maintain Purchase Requisitions (PRs) and Purchase Orders (POs) based on approved requests. - Update supplier, material, quantity, pricing, delivery, and order information in SAP. - Verify SAP entries against approved procurement documents. - Monitor the status of PRs, POs, and pending procurement transactions. - Identify data discrepancies and coordinate with the relevant department for correction. - Generate SAP procurement reports as required. - Ensure procurement transactions are properly recorded and updated in SAP. 2. Procurement Data Coordination - Coordinate the collection and verification of procurement-related information from various departments. - Maintain accurate procurement databases, trackers, and records. - Monitor pending PRs, POs, quotations, approvals, and deliveries. - Ensure procurement data is updated regularly and accurately. - Coordinate with Procurement team members to ensure required information is available for SAP processing. 3. Procurement Documentation - Maintain proper records of PRs, POs, quotations, supplier documents, delivery notes, and other procurement records. - Verify supporting documents before processing transactions. - Ensure procurement documentation is properly filed and traceable. - Assist with documentation required for internal reviews, audits, and management reporting. General Responsibilities - Follow company procurement procedures and internal controls. - Maintain confidentiality of supplier, pricing, and company information. - Ensure accuracy and integrity of all procurement data. - Support continuous improvement of procurement data management and SAP processes. - Perform other procurement-related administrative duties assigned by the Procurement Manager. Qualifications - Diploma or Bachelor's degree in Business Administration, or a related field. - Preferred female candidates. - Experience in SAP if not also person who is willing to learn. - Excellent knowledge of Microsoft Excel and MS Office. - Good written and verbal English communication skills. Required Skills - data management - documentation - Supplier/vendor data management - Microsoft Excel and reporting - Strong attention to detail - Data accuracy and verification - Coordination and follow-up - Time management and organization - Good communication skills - Ability to work with multiple departments Preferred Experience Experience in a manufacturing, industrial, engineering, or construction environment will be an advantage, particularly experience dealing with raw materials, spare parts, consumables, packaging materials, maintenance requirements, production-related purchases, and stores and inventory coordination.