Secretary

Job description: Job Purpose - Provide complete secretarial/clerical service including time management, staff supervision, correspondence, and clerical responsibilities for the department. Job Context & Major Challenge(s) - Observe and apply strict levels of confidentiality, decorum and discretion to all matters related to performance and administration of personal affairs. - Working for senior management and periodically dealing with short deadlines and under time pressure to meet deliverables for customers and stakeholders. Key Job Accountabilities - Act as first point of contact for both internal and external visitors wishing to contact the line manager. - Provide complete correspondence service for the line manager, routing correspondence as necessary and typing/drafting replies where appropriate. - Organise and retrieve data from SAP, Access, appropriate data files and update records accordingly in SAP and/or other corporate systems. - Provide a time management diary service and ensure department manager is fully prepared for scheduled meetings. - Identify and deal with problems and issues that arise on behalf of line manager to ensure the smooth running of the department. - Prepare memos/communication, including workflows and any other documentation as directed by Line Manager. - Maintain records/files, replenish stationery, and arrange servicing of office equipment. - Support travel arrangements in a time-effective way, including arranging complex itineraries/venues, ensuring most effective use of manager’s time. Qualifications - Secretarial Diploma. Knowledge and/or Experience - 4 years of experience with a recognised organisation. - Good command of written and spoken English. - Advanced keyboard and Computer Skills. - Ability to prepare good standard reports in the English Language.