Senior Accountant - Receivables

Perform daily bank reconciliations for multiple bank accounts. Ensure all bank transactions, including rent receipts, transfers, cheque deposits, bank charges, and other receipts, are accurately recorded in the accounting system. Investigate and resolve unreconciled items and discrepancies promptly. Maintain updated bank reconciliation statements and ensure all outstanding items are followed up until closure. Coordinate with banks and internal departments to resolve unidentified or disputed transactions. Monitor and reconcile bounced cheques received from banks against tenant accounts and the accounting system. Contact tenants promptly to recover bounced cheque amounts and ensure timely settlement. Maintain an updated bounced cheque register, including outstanding amounts, reasons for bounce, follow-up status, and recovery details. Coordinate with the Leasing, Property Management, and Collections teams to resolve outstanding cases. Escalate overdue and delinquent cases to the Legal Department in accordance with the company's approved policies and procedures. Ensure bounced cheque charges, penalties, and related accounting adjustments are recorded accurately, where applicable. Maintain proper control and reconciliation of physical bounced cheques received back from banks. Match physical bounced cheques against bank statements, tenant accounts, and the bounced cheque register. Maintain records of cheque return dates, reasons for return, tenant details, and subsequent recovery or replacement. Ensure physical cheques are properly documented, securely stored, and handed over to the relevant department when required. Follow up on missing, unreturned, or unresolved physical cheques until closure. Verify lease contract files for completeness, accuracy, and compliance with approved company procedures before posting. Check tenant details, contract period, rental amount, payment terms, security deposits, commission, applicable fees, and cheque schedules against approved lease documents. Ensure lease-related financial transactions are accurately recorded in the accounting system. Identify discrepancies in lease contracts and coordinate with the Leasing or Property Management team for correction before posting. Maintain proper documentation and an audit trail for all lease-related accounting entries. Maintain and reconcile the PDC register against tenant accounts, lease agreements, and accounting records. Verify cheque numbers, cheque dates, amounts, bank details, and tenant information. Monitor upcoming cheque due dates and coordinate with the relevant teams to ensure timely deposit and processing. Track deposited, cleared, returned, cancelled, replaced, and outstanding PDCs. Investigate discrepancies between physical cheques, the PDC register, and the accounting system. Ensure the PDC records remain accurate, complete, and up to date. Perform regular reconciliation of tenant accounts to ensure the accuracy of rental income, receipts, outstanding balances, credit notes, debit notes, and other related transactions. Investigate and resolve discrepancies between tenant ledgers, lease contracts, bank receipts, and the accounting system. Monitor overdue receivables and maintain an updated report of outstanding tenant balances. Follow up with the Collections, Leasing, and Property Management teams to resolve account discrepancies. Ensure tenant accounts are accurately maintained and reconciled before monthly closing. Provide necessary schedules, reconciliations, supporting documents, and accounting records for internal and external audits. Maintain organized documentation for bank reconciliations, tenant accounts, PDCs, bounced cheques, and lease contract postings. Respond to audit queries and provide supporting evidence within the required timelines. Assist in resolving audit observations relating to receivables and bank reconciliations. Ensure compliance with company accounting policies, internal controls, and applicable financial reporting requirements. Prepare and submit monthly bank reconciliation statements and receivables-related schedules. Assist in preparing monthly financial reports, including tenant outstanding balances, aged receivables, bounced cheque reports, and PDC status reports. Ensure all relevant receipts, adjustments, reversals, and reconciliations are completed before monthly closing. Identify long-outstanding balances, unusual transactions, and reconciliation differences, and report them to the Finance Manager. Provide accurate accounting data and supporting schedules for monthly financial statements. Coordinate with the Finance Team to ensure timely and accurate month-end closing. Coordinate with Leasing, Property Management, Collections, Legal, and other relevant departments to resolve receivables-related issues. Provide regular updates to the Finance Manager on outstanding reconciliations, bounced cheque recoveries, overdue tenant balances, and unresolved discrepancies. Ensure proper communication and timely escalation of issues that may affect the company's cash flow or financial records.