Senior Technical Documentation Administrator

Job Title: Senior Technical Documentation Administrator Duration: 24 months Schedule: 5 days per week Location: Ras Laffan, Qatar Job Purpose - Provide domain knowledge and co-ordinate with team members in developing, supporting and executing LOTS project. - Assist in preparing management internal reports and analysis. - Carry out SAP entries and generate reports from SAP and dashboards. - Prepare reports, presentations, etc. for management and other stakeholders. - Provide a high level of co-ordination/performance of various administrative and clerical support activities within LOTS and Projects Management Administration. Job Context & Major Challenges - Should be able to explain procedural formalities. - Provide support to multiple business areas on a timely basis. - Proficient in SAP ESM / MM module to carry out related transactions accurately. - Identify and address system-related issues which may affect release of orders, Service Entry Sheets and payments. - Bring work requirements and pending issues to attention for resolution. Key Job Accountabilities - Administer the incoming and outgoing correspondence process, ensuring receiving, registering and distribution activities are completed in a timely and orderly manner. - Administer a filing system for all documentation, ensuring fast and easy retrieval when required. - Assist Division staff in preparing various documents and reports, ensuring updates are completed and issued on time. - Assemble document packages, prepare controlled and uncontrolled copies for distribution, maintain records and verify accuracy before release. - Monitor databases and generate regular reports on the status of key issues. - Organize meetings, assist in the preparation of minutes of meetings and monthly status reports, and ensure distribution to relevant parties. - Liaise with company departments to maintain effective documentation management and archiving requirements. - Understand and utilize Projects Management System (PMS) policies and procedures. - Maintain proper filing of records for audit purposes. - Participate in the development, review, improvement and implementation of business processes and workflows. Qualifications - Bachelor of Business Administration degree from a recognized university is preferred. - 3 years of relevant work experience in database and/or data file repository management. - 1 year of experience in a Scheduling & Calendar Management environment. - Excellent computer literacy, with high proficiency in MS Word, MS Excel, MS PowerPoint, MS Outlook. - Knowledge of MS Access is an advantage. - SAP knowledge is mandatory