Accounts Payable

The Accounts Payable is responsible for processing vendor invoices, ensuring timely and accurate payments, maintaining supplier records, and supporting the Finance team in achieving compliance with the hotel's policies and financial controls. This role plays a key part in safeguarding company assets and maintaining strong relationships with vendors. Key Duties and Responsibilities: - Checks for documented evidence of receipt by the SBU's Receiving staff and matches the invoice or delivery slip with the LPO. - Responsible for the accurate account coding/allocation of the invoice on iScala. - Verifies that all the invoices are approved before processing the payment. - Ensures that invoices are not to be processed on photocopies or fax copies unless certified by DOF/FM. - Ensures that the HOD/Department In Charge approves all the invoices before processing the payment. - Responsible for coding and posting of all petty cash reimbursement, Intercompany payments & reconciling all supplier statements regularly. - Preparation of all staff payments, vacation payments, and final settlements after approval. - Intercompany invoices & statements to be prepared if any during the month-end. - Accruals to be made at the month's end for the invoices/credit notes not received. - Checking and balancing inventory accounts with Cost Control at the month-end. - To photocopy all the assets and liabilities invoices after the month end and reconcile the same with the general ledger and pass it to the financial accountant on a monthly basis. - Processes the payment as per the ageing report. - Ensures that all payments are made in accordance with company policy. - Ensures that Accounts payable blank cheques are kept in a safe place (General Cashier safe box). - Maintain a record of voided cheques. - Maintains proper filing for all documents. - Assisting the internal and external auditors from time to time during the audit. - Any other duty assigned by management. - Observes all regulations, policies, and procedures. - Follow all company policies and procedures; ensure uniform and personal appearance is clean and professional; maintain confidentiality of proprietary information; protect company assets.