Document Controller-Purchase

Purpose of the Role To manage and coordinate all store-related activities associated with outsourced manufacturing operations, ensuring timely material availability, inventory accuracy, efficient material movement, proper documentation, and seamless support to outsourcing partners. Key Responsibilities - Coordinate with Procurement, Production Planning, and Outsourcing teams to ensure timely availability of materials required by subcontractors. - Monitor material requirements and schedule dispatches to outsourcing vendors as per production plans. - Follow up on material returns and finished goods receipts from subcontractors. - Maintain accurate inventory records for materials issued to and received from outsourcing partners. - Monitor stock levels and ensure adequate inventory to support outsourced production requirements. - Conduct cycle counts and physical inventory verification to maintain inventory accuracy. - Supervise material dispatches to subcontractors and ensure timely processing. - Verify receipt of finished goods and unused materials returned from outsourcing vendors. - Ensure proper packing, labeling, and traceability of all outsourced materials. - Ensure accurate and timely processing of material transfer notes, delivery challans, gate passes, GRNs, and other relevant documents. - Maintain complete records of materials sent to and received from outsourcing partners. - Update ERP/system transactions related to outsourcing inventory movements. - Lead and supervise store personnel involved in outsourcing operations. - Allocate daily tasks and monitor team productivity and performance. - Provide training and guidance on inventory control, material handling, and document management. - Reconcile materials issued to subcontractors against finished goods received and material consumption reports. - Investigate inventory discrepancies and implement corrective actions. - Prepare periodic inventory and outsourcing stock reports.