Finance & Admin Coordinator

Role Overview: The Finance & Admin Coordinator is a hybrid role that combines hands-on accounts payable and accounting support with day-to-day administrative coordination, reporting directly to the Financial Controller. Responsibilities: - Purchase Requisitions & Procurement Support: Raise purchase requisitions in the ERP or procurement system, code requisitions to relevant cost centres, route for approval per DOA, maintain the purchase order register, and carry out small-scale procurement. - Accounts Payable & Invoice Processing: Receive, log, and code incoming invoices, match to approved purchase orders and GRN, resolve invoice discrepancies, prepare weekly payment run listings, process payments in banking system or ERP, reconcile supplier statements monthly, and manage aged creditor listing. - Accounting Support for the Financial Controller: Prepare accrual and prepayment schedules at month-end, assist with bank reconciliation preparation, maintain fixed asset register entries, assist with audit preparation on the PBC list, perform data entry and reconciliation tasks during month-end close, and run standard ERP reports. - Expense Claims & Petty Cash: Process employee expense claims, flag non-compliant claims, and manage petty cash credit cards with weekly reconciliations. - Office & Administrative Coordination: Manage incoming/outgoing mail, coordinate office supply ordering, book travel and accommodation, manage exploration team vehicles, maintain filing systems, and provide general administrative support. Candidate Profile: - Minimum 4 years in a finance, accounts payable, office administration role. - Demonstrated experience processing purchase requisitions, invoices, and payment runs. - Experience using an accounting system or ERP at data entry and reporting level. - Excellent written and verbal communication skills in English and Arabic - mandatory. - Studying towards professional qualification registration with SOCPA advantageous.