Finance Analyst – Accounts Payable & Purchase Invoice Booking

Purchase Invoice Processing: Receive, verify, and book supplier invoices in the ERP system, ensuring accuracy of invoice details, quantities, prices, VAT, payment terms, and accounting codes. Invoice Matching and Controls: Perform three-way matching of purchase orders (POs), goods received notes (GRNs), and supplier invoices, where applicable. Ensure invoices have appropriate supporting documents and approvals. Accounts Payable Management: Maintain accurate supplier accounts; monitor outstanding invoices, credit notes, advances, and overdue balances; and ensure transactions are recorded in the correct accounting period. Discrepancy Resolution: Coordinate with Procurement, Stores, Operations, and suppliers to resolve pricing differences, missing documents, unmatched invoices, pending receipts, and other invoice-related queries. Supplier Reconciliation: Reconcile supplier statements, investigate differences, follow up on outstanding items, and maintain accurate accounts payable ageing reports. Payment Support: Assist in preparing supplier payment proposals based on approved invoices, agreed payment terms, and supporting documents. Identify and prevent duplicate invoices and payments. VAT and Compliance: Verify supplier tax invoices, ensure appropriate VAT treatment and coding, and maintain documentation in line with UAE VAT requirements and company policies. Month-End Closing: Ensure timely invoice cut-off, review unrecorded invoices and goods received but not invoiced, reconcile the AP subledger with the general ledger, and prepare month-end schedules. ERP and Documentation: Ensure invoices and supporting documents are properly recorded and attached in the ERP system. Monitor pending approvals and maintain records for reporting and audit purposes. Process Improvement: Identify opportunities to improve invoice processing, strengthen controls, reduce backlogs, and minimize manual errors.