Finance and Operations Senior Associate

INTRODUCTION TO GGGI The Global Green Growth Institute (GGGI) is a treaty-based international, inter-governmental organization dedicated to supporting and promoting strong, inclusive and sustainable economic growth in developing countries and emerging economies. To learn more please visit about GGGI web page. PURPOSE • Manage the day-to-day financial operations of the program ensuring that all program financial activities and expenditures are rigorously submitted, tracked and aligned with GGGI rules and donor agreements. • Establish robust internal controls and support the provision of required inputs for carrying out internal and external compliance audits. • Consolidate financial analyses and prepare accurate budget execution reports to donors (monthly, quarterly, and yearly) • Ensure the adequate and efficient use of relevant financial modules within GGGI's Enterprise Resource Planning (ERP) System for the ARISE Program. • Perform regular budget vs. actuals (BVA) monitoring, analyses, and cash flow forecasting to identify delivery risks early and support timely project budget revisions. • Perform rigorous budget availability checks, fund commitment verifications and cost eligibility under donor agreements. ENGAGEMENT • Reports directly to the ARISE Program Director and works closely with the Procurement Senior Associate and the broader Project Implementation Unit technical team. • Works closely and collaboratively with the GGGI HQ Finance Team in Seoul to proactively solve technical and ERP system-related issues concerning finance, budget, reporting, and audits. • Engages with external financial partners and vendors, managing relationships with local banks in Oman, Omani government focal points (e.g., Ministry of Finance), and external auditors to ensure compliance and timely processing of transactions. • Supports colleagues within the Program in mastering GGGI budget and finance management tools, policies, and travel claim (TC) processes DELIVERY • Assist the Program Director in planning, analyzing, expenditure tracking, and forecasting of monthly program expenditures against the approved Detailed Implementation Plan (DIP) and budget. • Prepare all local payments, manage cash withdrawals, and clear cash advances. Enter all payment vouchers, receipt vouchers, and other journals into the ERP system on a daily basis. • Conduct the timely reconciliation of bank accounts, petty cash, and Defrayment of Attendance Costs (DOAC) for program workshops and community stakeholder meetings in Dhofar. • Consolidate financial analyses to develop and submit accurate budget revision requests and financial progress reports to GGGI Management and donors. • Consolidate and prepare necessary documentation for periodic program audits (Phase 1 Compliance Audit, Mid-term, etc.), managing the follow-up actions on audit recommendations. • Manage the PIU's invoice registration and payments, and ensure that all financial entitlements are fully and accurately documented. • Guide the adequate and efficient use of relevant management and financial modules of GGGI's Enterprise Resource Planning (ERP) System for the Program. • Support colleagues in the mastery of GGGI Budget and finance management tools and processes. • Take responsibility for day-to-day administration activities as well work office space. • Perform other administration, finance support as needed in support to the quantity and quality delivery including any taxation issues or statutory obligation if required • Perform as an ERP trainer to the Oman office staffs travel claim and general expense claim submission and payroll module. • Coordinate monthly and year-end financial closing activities at the country/program level, including review of outstanding transactions and balance sheet reconciliations, and provide required information to HQ Finance. QUALIFICATIONS • Bachelor's degree in finance, accounting, business administration, or related fields. A Master's degree or professional accounting certification (e.g., CPA, ACCA, CMA) is highly preferred. • A minimum of 5 years of progressive experience in financial management, accounting, and budget monitoring, preferably within international organizations, NGOs, or government-funded projects. • High proficiency in Enterprise Resource Planning (ERP) software and advanced Microsoft Excel skills. • Proven experience in managing multi-donor project budgets, tracking expenditures, and facilitating external audits. • Exceptional analytical, writing, and presentation skills in English are required. • Fluency in Arabic is an asset for this role and is highly desirable.