Finance Manager

1. Job Purpose To manage and oversee the complete finance and accounting function of the organization, ensuring accurate accounting records, timely reconciliations, VAT and Corporate Tax compliance, legal case financial reporting, cash flow monitoring, and management information reporting. The role requires strong practical expertise in advanced Excel, financial analysis, and the ability to tailor reports according to the purpose, audience, and management requirements. 2. Accounting Operations & SAP Management - Manage day-to-day accounting activities, including sales, purchases, expenses, journal entries and general ledger updates. - Ensure accounting transactions are reconciled, verified and accurately posted in SAP. - Reconcile POS, cash collections, Tamara, credit card collections and CASS reports. - Maintain bank, cash, vendor, customer and general ledger reconciliations. - Ensure all accounting schedules agree with the SAP general ledger. - Maintain complete supporting documentation for payments, petty cash, journal entries and accounting transactions. 3. VAT & Corporate Tax (CT) Compliance - Monitor VAT registration, deregistration, filing and compliance deadlines for relevant group companies. - Coordinate VAT return preparation, review and timely submission. - Prepare VAT reconciliations covering input VAT, output VAT, VAT payments and related ledger balances. - Maintain monthly VAT files with supporting documents, reconciliations and transaction records. - Prepare documentation and reconciliations for VAT penalty cases and penalty waiver applications. - Perform Corporate Tax computations and maintain supporting tax schedules and records. - Coordinate with tax consultants and internal departments on VAT and Corporate Tax matters. - Support preparation and finalization of Corporate Tax returns and monitor potential compliance risks, penalties and required actions. 4. Legal Cases & Financial Liability Management - Maintain financial records and supporting documents relating to landlord disputes, rental obligations, closed clubs and legal cases. - Prepare profit and loss reports and liability statements for closed clubs and entities under legal or financial review. - Maintain landlord-wise statements of account, rental balances and outstanding financial obligations. - Maintain landlord cheque registers, including issued cheques, status, copies and outstanding commitments. - Prepare historical case reports covering transactions, rental liabilities, outstanding balances and relevant correspondence. - Maintain rental contracts, legal correspondence, case files and supporting schedules in an organized filing system. - Prepare financial summaries for management and the legal team to support case review, negotiations and decision-making. - Maintain and update NAF-related liabilities and coordinate with management, legal representatives and relevant stakeholders. 5. MIS Reporting, Budgeting & Financial Analysis - Prepare and maintain monthly profit and loss reports by club, department and revenue stream. - Ensure trial balance entries and financial balances are complete, accurate and up to date. - Prepare management reports based on operational, financial and strategic requirements. - Develop KPI reports covering revenue, EBITDA, membership performance, payroll, operating costs and other business indicators. - Prepare quarterly budgets, budget-versus-actual analysis and performance reports. - Analyze variances, trends, discrepancies, cost movements and matters requiring management attention. - Provide financial inputs for business expansion, club closures and operational changes. - Ensure MIS reports are based on reconciled financial information and accurate accounting records. 6. Advanced Excel & Data Presentation - Develop and maintain advanced Excel-based financial models, reconciliations, trackers and reporting templates. - Use advanced Excel functions, PivotTables, lookup formulas, logical formulas, conditional calculations and data validation. - Process, analyze and summarize large volumes of financial and operational data efficiently. - Convert raw accounting and operational data into meaningful reports, dashboards and management summaries. - Adapt report structure, calculations, level of detail and visual presentation according to the intended purpose and target audience. - Present financial information through clear tables, charts, graphs, variance analysis and dashboards. - Highlight KPIs, exceptions, trends, risks and management action points in a clear format. - Build checks and controls into Excel models to reduce errors and protect data integrity. - Interpret management requirements and develop suitable report formats rather than relying only on fixed templates. 7. Cash, Banking & Cash Flow Management - Monitor and reconcile daily bank and cash transactions, collections and expenses. - Ensure payments follow established approval procedures and authorized signatory requirements. - Monitor vendor payments, rental obligations, loans, overdrafts and other financial commitments. 8. Payroll, Commissions & Employee-Related Accounting - Prepare and review salary schedules based on approved payroll information. - Reconcile HR records, salary sheets, SAP entries, bank payments and WPS reports. - Process required payroll accounting entries, pending salary payments and final settlements. 9. Fixed Assets, Inventory & Liabilities - Maintain the fixed asset register, including additions, disposals, transfers and supporting documentation. - Run monthly depreciation in SAP and reconcile fixed asset schedules with the general ledger. - Review inventory ledgers, purchase registers and stock take records. 10. Audit, Financial Statements & Coordination - Prepare financial statements and supporting schedules based on the trial balance. - End-to-end statutory audit coordination and corporate tax return finalization.