Finance Specialist (Freight)

Freight Finance Specialist Location: Dubai, Business Bay Salary: Up to AED 10,000 Preferred Industry: Shipping/Freight/Logistics Key Responsibilities Accounts Payable & Supplier Management - Verify and process supplier invoices, ensuring appropriate matching against purchase orders, contracts, goods/services received and agreed commercial terms. - Coordinate invoice approvals and arrange supplier payments in accordance with agreed payment terms and internal approval procedures. - Maintain accurate supplier account records and resolve invoice, pricing and documentation discrepancies. - Monitor freight-related costs and ensure that supporting documentation is complete and properly maintained. Accounts Receivable & Customer Billing - Prepare and issue customer invoices, debit/credit notes and account statements in accordance with agreed contractual and commercial terms. - Record customer receipts and allocate payments accurately to outstanding invoices. - Monitor customer balances and follow up on overdue receivables in coordination with the commercial and operations teams. - Investigate and resolve billing discrepancies and customer account queries. Reconciliations & Cash Management - Perform regular reconciliations of supplier and customer accounts, bank accounts and other relevant balance sheet accounts. - Investigate outstanding or unreconciled items and ensure timely resolution and clearance. - Maintain accurate ageing reports for both accounts payable and accounts receivable. - Provide regular updates on upcoming payments, overdue receivables and expected collections to support cash-flow planning. Month-End Closing & Reporting - Support the month-end closing process, including accruals, provisions, prepayments and other relevant accounting entries. - Ensure freight and operating costs are recorded in the appropriate accounting period. - Prepare supporting schedules and documentation for management reporting, internal controls and external/internal audits. - Maintain complete, accurate and properly organized financial records in accordance with company policies and accounting requirements. Controls & Process Improvement - Ensure compliance with established finance policies, approval processes and segregation-of-duties requirements. - Identify discrepancies, control weaknesses and process inefficiencies and recommend improvements. - Work closely with Finance, Operations, Commercial and Procurement teams to ensure accurate and timely financial processing. Qualifications & Experience - Bachelor's degree in Accounting, Finance, Business Administration or a related field. - 4–5 years of relevant accounting experience, with hands-on responsibility across both Accounts Payable and Accounts Receivable. - Previous experience in shipping, freight, logistics, commodity trading, FMCG or warehousing will be an advantage. - Hands-on experience with accounting or ERP systems. - Microsoft Excel proficiency is required; experience with Power BI is a strong advantage. - Experience with Microsoft Dynamics 365 Business Central is a strong advantage. - Sound knowledge of account reconciliations, ageing analysis, accruals and month-end closing processes.