Lab Administrator

Order Processing & Project Administration. Receive approved customer orders from Sales and set up new project files within the company document management system. Translate engineering Bill of Materials (BOMs) into purchase requisitions for specialized GC hardware, columns and calibration gas standards. Track component delivery schedules, flag long-lead items, and coordinate with the Operations Manager to align material availability with lab assembly timelines. Act as the primary administrative point of contact for external client logistics teams and internal sales management. Documentation Control & Quality Dossier Preparation. Assemble, organize, and format final customer Documentation. Collect technical test reports, peak chromatograms, tuning sheets, and calibration records generated by Tuning Engineers and Chemists. Compile component traceabilities, material test certificates (MTRs), hazardous area compliance certificates (ATEX, IECEx, UL), and Certificate of Origin documents. Maintain centralized digital and physical archives of standard operating procedures (SOPs), application notes, and project revision histories. Laboratory Operations & Facilities Support. Manage general laboratory administration, including consumables inventory management (carrier gases, calibration cylinders, tubings, fittings, ferrules, lab supplies). Coordinate customer visits for Factory Acceptance Testing (FAT), managing visitor access, logistics, meeting schedules, and sign-off documentation. Oversee routine lab calibration equipment maintenance schedules and third-party tool certification records. Education: Associate’s or Bachelor’s Degree in related technical field. Experience: 3–5 years of experience in order handling, Supply Chain management, Logistics, Technical document control, or laboratory administration within an industrial manufacturing, instrumentation, oil & gas, or engineering company environment. Rigorous Organization: Exceptional attention to detail in tracking multi-item project BOMs and organizing technical document packages without errors. Proactive Communication: Ability to coordinate across cross-functional teams. Proficiency with ERP systems (e.g., SAP, CRM, etc) for order entry, inventory control, and BOM tracking. Advanced proficiency in Microsoft Office.