Officer - Procurement

JOB PURPOSE To source and procure materials, goods, and services required for port and terminal operations in a cost-effective and on time delivery, while ensuring compliance with procurement policies, approved budgets, and quality requirements. The role is responsible for coordinating with internal stakeholders and suppliers to support operational needs, maintain effective supplier relationships, and ensure the timely delivery of goods and services. KEY ACCOUNTABILITIES Manage end-to-end procurement activities for port and terminal operations, including RFQs, RFPs, bid evaluations, and award recommendations. - Source and procure operational requirements such as equipment, spare parts, consumables, services, and maintenance contracts related to terminal operations. - Review procurement requests to ensure specifications, quantities, supporting documents, and approval requirements are complete prior to initiating sourcing activities. - Coordinate closely with Operations, Engineering, HSE, and Finance to understand technical requirements, timelines, and budget constraints. - Ensure compliance with procurement policies, approval thresholds, and internal control procedures, including OPEX/CAPEX classification and AFE requirements where applicable. - Prepare tender documents, commercial evaluations, and justification reports to support management approvals. - Participate in tender openings, bid clarifications, and evaluation activities in accordance with company procedures. - Negotiate pricing, delivery terms, payment terms, and contract conditions with suppliers to achieve best value while ensuring operational continuity. - Support contract preparation and review activities in coordination with relevant stakeholders, where required. - Prepare, issue, and manage Purchase Orders through the system, and provide regular PR and PO status updates to stakeholders. - Coordinate with Finance to support timely vendor payments. - Prepare procurement reports, spend analysis, and other management reports as required. - Identify cost-saving opportunities, alternative sourcing options, and continuous improvement initiatives within procurement processes. - Identify and support process improvement, automation, and digitalization initiatives to enhance procurement efficiency, data accuracy, and service delivery. - Support coordination with suppliers and internal stakeholders on procurement-related matters following PO issuance, as required. - Maintain accurate and up-to-date procurement records, sourcing documentation, and audit-ready files within internal systems. - Support emergency and time-critical procurement activities to ensure uninterrupted port and terminal operations. - Support supplier sourcing and evaluation activities in accordance with company procedures. - Support departmental requirements, special projects, and business initiatives as assigned by management. - Ensure compliance with HSE policies and include HSE requirements in tender process. - Report accidents and near misses in accordance with defined safety procedures. QUALIFICATIONS, EXPERIENCE AND SKILLS - Minimum of Bachelor's degree in a relevant field is required e.g. Supply Chain Management, Engineering, Finance - Mandatory: 3 years in relevant Field - Preferable: 4 years or more in relevant Field - Proficient in Oracle Fusion Cloud Procurement system, MS Office applications (Excel, PowerPoint & Word). - Mandatory: Fluent in Arabic & English