Senior Executive – Vendor Management

Vendor Management: Build and maintain strong working relationships with beauty vendors and suppliers to ensure reliable and consistent service delivery. Monitor vendor performance against agreed terms, timelines, and quality standards, escalating issues where necessary. Support vendor onboarding processes, including documentation, system setup, and compliance verification. Coordinate with vendors to resolve supply discrepancies, delivery delays, and invoice queries in a timely manner. PR/PO Processing and Procurement Coordination: Raise and manage Purchase Requisitions (PRs) and Purchase Orders (POs) accurately and in accordance with procurement policies. Track open POs to ensure timely fulfillment, flagging delays and working with vendors to resolve issues promptly. Maintain accurate procurement records, documentation, and system data to support reporting and audit requirements. Ensure all procurement activities comply with internal approval workflows, budgets, and company guidelines. Stakeholder Liaison and Coordination: Act as the primary point of contact between the Beauty team, vendors, finance, and other internal departments. Liaise with merchandising, logistics, and finance teams to align procurement timelines with business and inventory needs. Communicate order status updates, delivery schedules, and any supply risks proactively to relevant stakeholders. Reporting and Process Improvement: Prepare and maintain regular procurement reports, PO trackers, and vendor performance summaries for management review. Identify inefficiencies in procurement workflows and recommend process improvements to enhance accuracy and turnaround time. Bachelor's degree in Business Administration, Supply Chain, Retail Management, or even law related field is preferred. 2 - 5 years of experience in procurement, vendor management, or operations within a retail or beauty environment. Hands-on experience raising and managing PRs and POs within an ERP or procurement system. Proven ability to manage vendor relationships and resolve supply chain issues effectively. Proficiency in Microsoft Excel and ERP/procurement platforms such as SAP or Oracle.