Senior Finance Executive - Accounts Payable

The Cost Control, Accounts Payable and Reporting Specialist is responsible for ensuring financial efficiencies through accurate cost booking and timely reporting. The role involves managing invoice processing, conducting detailed aging analysis, and reconciling vendor accounts. A key focus is on digital transformation and automation to streamline processes and enhance operational accuracy. Success in this role requires adherence to financial guidelines and excellent coordination across various teams and systems. Ensure accurate and timely booking of GRN/costs after validating invoices and supporting documents, following internal approval and VAT guidelines. Coordinate with central finance to ensure invoices are received for timely liability booking. Conduct weekly review of the Delivery Order file to identify and follow up on missing invoices for timely cost recognition. Identify and resolve invoice and cost-booking discrepancies by coordinating with vendors and relevant business teams. Manage the monthly batch payment run, minimize out-of-cycle payments, and process exceptional payment requests with approval. Ensure strict adherence to the approved Delegation of Authority in all cost booking and payment-related processes. Maintain and regularly review the vendor advance ageing report and Goods Receipt/Invoice Receipt ageing report. Review open purchase orders and initiate necessary actions to support timely project closure. Identify opportunities to automate Accounts Payable and cost control processes to enhance efficiency and accuracy. Support the implementation and improvement of digital workflow tools like M-Files, SAP, OCR, and leverage AI tools for invoice validation and duplicate detection.