Spare Parts Orders Administrator - Gas & Process Division

The Spare Parts Orders Administrator is responsible for managing the end-to-end processing of spare parts orders, ensuring accurate order entry, timely delivery, and excellent customer service. The role supports sales, logistics, and customers by coordinating spare parts orders bookings and invoicing, order fulfillment, and administrative activities. Key Responsibilities: - Receive, review, and process spare parts orders from customers, sales teams, and service departments. - Verify part numbers, pricing, availability, and delivery requirements. - Create and maintain accurate sales orders within the ERP system. - Monitor order status from receipt through delivery. - Coordinate with product companies and forwarders for deliveries, monitor backorders, and expedite urgent requirements. - Liaise with logistics providers, prepare shipping documentation, and ensure compliance. - Maintain accurate records of orders, quotations, invoices, and customer communications. - Collaborate across sales, service, product companies, finance, and logistics teams. Requirements: - Bachelor’s degree in business or equivalent experience - 3 to 5 years’ experience in sales support or aftermarket parts admin - SAP experience