Supervisor, Procurement and Contracts

To execute the procurement and contract process for the assigned materials/services for all NMES plants and business to ensure that contract/procurement requirements are met in line with NMES’s policies and procedures, whilst ensuring customer requirements are met in the most timely and cost-efficient manner. Collate the required information from the plants and finalize the specifications and requirements for the preparation of RFQ’s to be provided to the potential list of suppliers. Coordinate the procurement or Contract cycle for assigned materials and services under the supervision of the Procurement & Logistic Manager to ensure the procurement needs are met in a timely and cost optimized manner. Administer terms of purchase in conjunction with relevant stakeholders and legal to ensure all the procured materials and/or services are delivered as per the purchase order / Contract so as to take any corrective measures in case of noted deviations and ensure that NMES’s interest are protected at all times. Carry out analysis of quotations, comparison statements, market knowledge and previous contractor evaluations and provide inputs to the Procurement Manager for decision on the suitable suppliers. Conduct negotiations of quotations with the vendors to ensure that NMES gets the best value for the money they are paying to the vendors. Coordinate internal meetings with relevant stakeholders for assigned purchase orders to enable the approval or modifications of requests for the preparation of purchase orders. Enter the information into the system for the generation of a purchase order, and obtain proper approvals, so that the PO can be generated in a timely manner. Ensure timely order acceptance from the vendors. Ensure timely expediting with the vendors to enable timely delivery of materials and services. Implement and coordinate relevant invoice processing activities in liaison with finance, to ensure vendors receive their payments as per the contract terms. Take responsibility for PO amendments, including end user inputs. Support the Vendor Development Officer to analyze vendor performance based on the inputs of internal customers and achievement of the contract obligations to identify the most suitable vendors for any potential work involvement with the Group in the future. Provide the support for periodic vendor performance evaluation. To ensure that Contract is firmed up with the suppliers based on standard NMES Contract template. In case of any deviations to the terms, coordinate with legal to have the deviations agreed and formalized. To create Outline agreement in SAP for all the concluded contracts and ensure Purchase orders are raised in SAP duly linking the outline agreement. Support the process of identifying new suppliers in order to expand the company’s preferred supplier database by conducting market research and updating supplier background and credentials. Follow up with the suppliers for the timely delivery of the materials and provide feedback to the buyers in case of any expected delays. Bachelor degree in Engineering, Materials Management, Logistics and distribution or equivalent. 7-10 years experience in the same field preferably in the Power industry on local as well as international procurement. Working knowledge of the SAP system.